For builders and every trade who would rather be on site than in the office.
Site Office is the office side of your trade, run by an assistant you talk to instead of type at. Builder, sparky, plumber, plasterer, on your own or a few of you. You send it a voice note off the job. It writes the customer update, the quote, the invoice. You read it, you say yes, it sends. You stop doing the books at nine o'clock at night.
/ How it works, in one line
You speak. It drafts. You approve. Nothing leaves your phone until you've read it and said yes.
No message gets posted to a customer, no invoice gets paid, no quote goes out, until you (or whoever does your books) have looked at it and approved it. The assistant does the writing and the chasing. The say-so stays with you. That's the whole arrangement, and it doesn't change.
/ What it takes off your plate
Same routine each time. You talk to it like you'd talk to a mate on the job. It comes back with something tidy, in your own wording, ready to go out the second you nod.
You send a voice note privately to your assistant, not into the customer's chat. "First fix done, second fix Thursday, certificate next week." It writes that up clean and professional and sends the draft back to you. You read it, you approve it, and only then does it go to the customer. You never type a word, and the customer only ever sees the tidy version.
Keeps customers warm without you living on your phoneWalk the job and talk the prices as you go, room by room, voice note after voice note. The assistant builds the quote line by line as you speak. It drafts it in your own format, the way you've always laid yours out, ready for you to check over and send. The pricing is yours; the typing-up isn't your problem.
A quote drafted by the time you're back in the vanEvery supplier bill lands in one inbox instead of being stuffed in the glovebox. The assistant reads each one, works out which job and which cost it belongs to, and asks you to approve it before a penny moves. Once you've said yes, it writes the lot up for the books, so nobody's deciphering a faded delivery note to get it into the accounts.
Approved by you, ready for the booksSay the word when a job's done and the assistant drafts the invoice off what you've already told it, in your wording, ready to go out the second you nod. If you take on subbies, they message the days they've worked to a number set aside for it, and it logs each one against the right job. When an invoice goes past due, it chases it for you, politely, so you're not the one sending the awkward text.
Invoices out on time, chased without the awkwardness/ What you don't get
Most software wants you to learn it. This one fits round how you already work, whatever your trade. The list of things it doesn't make you do is half the point.
/ Beyond the admin
Marketing your business matters, but it eats your evenings and it's a different game to laying brick or pulling cable. Site Office does that graft too, off the photos and jobs already sat on your phone. Same deal as everything else: it makes it, you look at it, nothing goes out till you say so.
A website
Your old job photos and past posts are enough. Site Office turns them into a proper website for the business. No new shoot, no sitting down to write the copy, no web designer to chase or pay.
Social posts
It writes the posts and captions and pulls the pictures from jobs you've finished, so your feed keeps ticking over. You're not sat on the sofa of an evening trying to think what to put.
A page per job
Every job can get its own page, a tidy showcase of that one project you can send to anyone. Good for word of mouth, good for the next customer who wants to see what you turn out.
You'd rather be on the tools than doing any of this. So it does the marketing graft and leaves you the say-so, same as the books. Nothing gets published or posted until you've seen it and nodded.
/ From the firm trying it first
"I've been on the tools over twenty years. The building was never the hard bit. It's the paperwork that follows you home. This does the office and still lets me have the last word on everything before it goes out."Dale Smith, G. L. Smith & Sons · family builders, Hertfordshire
/ Have a word
We're setting it up with a handful of trades first to get it right, sole traders and small firms alike. Leave your details and a line about the kind of work you do, and we'll be in touch about a look.
Email or phone, whichever suits. A real person reads every one of these.
We've got your details and we'll be in touch shortly. If it's easier, you can always reach us on the same number you'd reach the office.